A photocopier is a vital part of any office. There are few things more frustrating rushing across the office with an important document you need to copy, only to discover a note on the copier, or a flashing warning light on the control panel, saying the machine is out of order and that an engineer is on the way. You can help to avoid situations like this by carrying out the regular photocopier maintenance task detailed below.

Clean the Glass Panel

If you photocopier has a glass panel for placing documents on, it is crucial that you take the time to regularly clean it. If you do not dust and debris which accumulate on the glass panel will affect the clarity and quality of any photocopies you make.

Clean the Interior of the Copier

With use, the interior of your copier will become coated in a layers of dust and toner residue. If this is not removed, it can begin to block air vents and clog up moving parts. This can lead to overheating and malfunctions such as paper jams. To avoid this, you should regularly clean the interior of your copier by wiping it down with a soft cloth. A can of compressed air and a straw should be used to clean the more intricate areas of the machine.

Keep Your Paper Clean and Fresh

One of the leading causes of problems with photocopiers is paper. If you leave paper on the copier tray for a long time, it is likely to become damp and covered in dust and over debris. The debris is often so fine that it cannot be seen with the naked eye. However, when dirty paper is feed into a copier it will most likely cause a jam, and could potentially cause more costly damage.

You can prevent this by only placing a small amount of paper on the copier tray. Although it might seem like a pain to have to top up the paper, it is less annoying that having a malfunctioning or broken photocopier. If you have paper left on the tray at the end of the day, you should remove it and store it in a moisture free environment.

If you continue to experience problems with your copier, it is best to have it serviced by a photocopier repairs technician, who will be able to advise you on the best course of action.